Policies and Terms of Registration
All Greater & Greener 2019: Exploring Natural Connections (Greater & Greener) Conference Policies and Terms of Registration are adopted in consideration of, and
in the best interest of attendees and other participants (“participants”) of the Greater & Greener Conference and related events (the “Conference”), City Parks Alliance (“CPA”), and the Conference host facilities.
Statement of Liability
CPA and other sponsors of the Conference claim no liability for the acts of any exhibitors at or for the Conference, or for the safety of any participant while in transit to or from this event. CPA and other sponsors of the Conference shall not be liable for any delays or failure in performance, loss of business income or leads, or interruptions of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of such organization including but not limited to natural disasters and other acts of God; acts of public enemy; war; acts of terrorism, accidents; fires; electrical, mechanical, or structural failures or breakdowns; strikes, labor disputes; postal delays; explosions; or governmental order or regulations.
CPA reserves the right to cancel this function without penalty. Participants who purchase non-refundable airline tickets do so at their own risk. The total amount of any liability of CPA and/or sponsors will be limited to a refund of paid Conference and session fees. CPA also reserves the right to cancel offerings within the conference (e.g. Weekend Tours). Tours have minimum attendance requirements. In the case CPA deems it necessary cancel an offering, CPA will offer the registrant to apply paid fees to another offering or will refund the registrant in full for the cost of that offering.
No alcohol will be served to anyone under the age of 21. Conference participants are responsible for their own well-being and neither CPA nor sponsors will be held accountable for any events or occurrences resulting from excessive drinking, recklessness, or negligence on the part of any conference participant. Participants in the Conference, under the terms of registration, agree to defend, indemnify, and hold harmless CPA and the other sponsors, to include officers, employees, and agents from and against any and all liabilities, losses, claims, expenses, actions, or causes of
action arising out of or resulting from any act taken or committed by such participant. Participant substitutions are permitted by contacting the Registration Coordinator at (914) 294-5039 or by email at firstname.lastname@example.org.
The Conference is a unique experience taking place in a variety of locations in the City and County of Denver and neighboring municipalities. The Conference hub is at The Ellie Caulkins Opera House, 1400 Curtis Street, Denver, CO 80204. Conference participants must adhere to all policies, procedures and guidelines for the use of the Ellie Caulkins Opera House and other designated Conference facilities.
CPA is dedicated to providing access and reasonable accommodations that meet ADA guidelines for people of all abilities. CPA staff will assist participants of the conference with accessibility accommodations to help ensure a full experience for all. In order to plan effectively, CPA respectfully asks that individuals needing special accommodations provide our staff with advance notice and pertinent information on your registration form. You may also contact us with inquiries related to special accommodations by contacting the conference coordinator (email@example.com) to discuss your individual needs. CPA will make every effort to accommodate requests we receive on site.
The Greater & Greener conference activities include several park tours and mobile
workshops that take place away from the Conference hub, including on park trails, roadways, paths, and waterways with, at times, third party providers that may not provide complete accommodations. Please contact us to confirm accommodations before registering for off-site events that include biking, rafting, canoeing, kayaking, hiking, etc.
Guests of Conference registrants may attend selected activities of the Conference (Opening and Closing Receptions and Weekend Tours) for additional fees. Guests are registered with the Conference attendee and guest fees are added to Conference Registrant’s registration. Guests may also attend the Volunteer Day at no cost but are required to pre-register. Guests are not permitted to attend Conference-related sessions or mobile workshops, unless registered as a paid participant (attendee) for the Conference.
Cancellations and Refunds
If you need to cancel your registration, you have the following options:
You can arrange to transfer your registration to another person at no charge. In taking your place, he/she will follow your schedule including Mobile Workshops and Weekend Tours. Fees associated with Weekend Tours are subject to fees as detailed below. Please contact the Registration Coordinator at (914) 294-5039 or email firstname.lastname@example.org.
If you are unable to find a replacement, the following cancellation fees apply:
|Cancellation on or before March 31, 2019||Refund on paid Registration Fees minus a 15% cancellation fee|
|Cancellation on or before May 31, 2019||Refund on paid Registration Fees minus a 25% cancellation fee|
|Cancellation on June 1, 2019 or thereafter||No refund. Fees paid may be applied to the 2021 Greater & Greener conference with a request in writing to the Conference Coordinator.|
The cancellation fees listed above are applied to your registration fee only. If you selected additional items, the policy below is applied and will added to your total cancellation fee:
Weekend Tour Fee
|Cancellation by 5/31/19||$0|
|Cancellation 7/1/19 and thereafter||$25|
Opening/Closing Receptions – Guest Fee
|Cancellation by 6/30/19||$0|
|Cancellation 7/1/19 and thereafter||No refund|
International Forum Fee
|Cancellation by 5/31/19||$0|
|Cancellation 7/1/19 and thereafter||$25|
Cancellations may be executed online with your confirmation number prior to the close of online registration. Cancellations must be submitted no later than 5 p.m. ET on May 31, 2019 in order to obtain a refund of paid registration fees as per the schedule above. No refunds will be issued if a request is made after May 31, 2019. If you do not have your confirmation number, you may request your cancellation by email to email@example.com. You must include your name, title, organization and email address. You will receive an electronic notice of receipt. City Parks Alliance membership dues are non-refundable.
Registration forms submitted without providing a method of payment will be considered incomplete, and such registrant will not be able to attend the Conference until payment has been made. CPA accepts checks, VISA, MasterCard, Discover, and American Express as forms of payment. Checks should be sent to: City Parks Alliance, 1777 Church Street NW, Washington, DC 20036. If paying by check,
payment in full must be received 60 days after the registration date or by April 30, 2019, whichever comes first. On May 1, 2019, registrants must pay via an electronic payment only. Registrations without full payment will be canceled.
Photographs and Video
By attending the Greater & Greener conference you grant CPA permission to photograph you, record your voice and/or videotape your likeness and image, and grant CPA the absolute right to publish, use, sell or assign any and all photographs, videotapes, sound recordings and/or other electronic or mechanical reproductions, now known or hereinafter invented, or any part thereof, that CPA has taken or made of you during the Conference.
For the comfort and health of all participants, smoking and the use of e-cigarette products are not permitted at the Conference. This includes general sessions, concurrent sessions, weekend tours, mobile workshops, luncheons, and receptions. Smoking is not permitted in Denver Parks. Participants should adhere to any signage preventing or authorizing smoking in certain locations.
It is legal to purchase, possess, and consume retail marijuana in the State of Colorado if you are 21 years of age or older. Retail marijuana is intended for private, personal use and it is illegal to consume marijuana in public spaces. The facilities of Greater & Greener, indoors or outdoors, are considered public spaces and therefore may not be consumed while attending any portion of conference programming. For clarification on the purchase and consumption of retail marijuana, visit this page. Conference participants are responsible for their own well-being and neither CPA nor sponsors will be held accountable for any events or occurrences resulting from marijuana use, recklessness, or negligence on the part of any conference participant. Participants in the Conference, under the terms of registration, agree to defend, indemnify, and hold harmless CPA and the other sponsors, to include officers, employees, and agents from and against any and all
liabilities, losses, claims, expenses, actions, or causes of action arising out of or resulting from any act taken or committed by such participant.
Children and Infants
Due to the nature of the Conference, children under the age of 18 are not permitted access to Conference-related programming. Children under the age of 18 and over the age of 5 will be permitted to attend the Opening and Closing receptions as long as they are registered guests (payment of fees required) of a Conference registrant. No one under the age of 21 will be served alcohol at CPA events, and participants may be asked to produce identification to confirm age. Parents traveling with small infants, please make all necessary arrangements so that you are able to fully participate in the CPA conference programs. To obtain advance information on local support services, we recommend you contact the hotel’s front desk or concierge and inquire directly for assistance and information.
As a courtesy to our speakers and in consideration of all participants, please refrain from the use of cellphones during presentations and please take any conversations that are unrelated to the program outside of the session rooms. Additionally, the WiFi bandwidth is limited in conference sessions. You are encouraged to participate in activities (e.g. use of the conference app or checking email) on your smart device but refrain from activities that utilize large data packets (e.g. video streaming, application downloads, etc.). To ensure that all participants have equal access to WiFi in the Conference venues, data demand will be monitored and those using excessive data for non-approved usage will be temporarily disconnected from the network.