Terms

Policies and Terms of Registration

All Greater & Greener 2022 Conference Policies and Terms of Registration are adopted in consideration of, and in the best interest of attendees and other participants (“participants”) of the Greater & Greener Conference and related events (the “Conference”), City Parks Alliance (“CPA”), and the Conference host facilities.

Statement of Liability

CPA and other sponsors of the Conference claim no liability for the acts of any participants, exhibitors, or other third-party vendors at or for the Conference, or for the safety of any participant while in transit to or from this event. CPA and sponsors of the Conference shall not be liable for any delays or failure in performance, loss of business income or leads, or interruptions of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of such organization including but not limited to natural disasters and other acts of God; epidemics, pandemics, or other public health and safety concerns; acts of public enemy; war; acts of terrorism, accidents; fires; electrical, mechanical, or structural failures or breakdowns; strikes, labor disputes; postal delays; explosions; or governmental order or regulations.

CPA reserves the right to cancel this function without penalty. Participants who purchase non-refundable airline tickets do so at their own risk. The total amount of any liability of CPA and/or sponsors will be limited to a refund of paid Conference and session fees. CPA also reserves the right to cancel offerings within the conference (e.g. Weekend Tours). Tours have minimum attendance requirements. In the case CPA deems it necessary cancel an offering, CPA will offer the registrant to apply paid fees to another offering or will refund the registrant in full for the cost of that offering.

No alcohol will be served to anyone under the age of 21 and non-alcoholic drinks will also be made available. Conference participants are responsible for their own well-being and neither CPA nor sponsors will be held accountable for any events or occurrences resulting from excessive drinking, recklessness, or negligence on the part of any conference participant. 

CPA and attendees of this function, under the terms of registration, agree to defend, indemnify, and hold harmless each other, to include officers, employees, and agents from and against any and all liabilities, losses, claims, expenses, actions, or causes of action arising out of or resulting from any action taken or committed by the attendees or organizers of this function or any third party except for the willful misconduct or gross negligence of the other party. Furthermore, attendees and guests participating in optional weekend tours, mobile workshops, or other off-site activities that may include/allow participation in physical, strenuous, or dangerous activities that could create the potential for serious injury or death acknowledge that participation is voluntary and is done at the participant’s own risk. During the conference registration process, all registrants must acknowledge reading to the terms presented on this page and agree to these terms in order to complete registration. All participants may be required to sign a separate waiver for each offsite activity prior to participating in the event. 

Attendees may be asked to present a Photo ID at registration in order to collect registration materials. Furthermore, you agree not to allow any other individual to participate in your place either at the conference, during the registration process, or any other conference-related activity including acceptance of these terms of registration. If you need to transfer your registration from yourself to another person, please contact the Registration Coordinator at (914) 294-5039 or by email at registration@greatergreener.org.

Conference Premises

The Conference is a unique experience taking place in a variety of locations in the City and County of Philadelphia and neighboring municipalities. The Conference hub is at the Sheraton Philadelphia Downtown Hotel located at 201 North 17th Street, Philadelphia PA 19103. Conference participants must adhere to all policies, procedures, and guidelines for the use of the hotel and other designated Conference facilities. Your conference badge must be worn and visible at all times to participate in any and all conference activities. Persons without proper credentials will not be permitted to access conference spaces both at the hotel or at offsite locations and activities. Badge sharing is not permitted. In cooperation with local public safety authorities, CPA and its sponsors reserve the right to deploy enhanced security measures at some or all conference venues and activities. This may include, but is not limited to, bag and person checks or the use of magnetometers and x-ray machines. Firearms are prohibited.

Conference Accessibility

CPA is dedicated to providing access and reasonable accommodations that meet ADA guidelines for people of all abilities. CPA staff will assist participants of the conference with accessibility accommodations to help ensure a full experience for all. In order to plan effectively, CPA respectfully asks that individuals needing special accommodations provide our staff with advance notice and pertinent information on your registration form. You may also contact us with inquiries related to special accommodations by contacting the conference coordinator (coordinator@greatergreener.org) to discuss your individual needs. CPA will make every effort to accommodate requests we receive on-site.

The Greater & Greener conference activities include several park tours and mobile workshops that take place away from the Conference hub, including on park trails, roadways, paths, and waterways with, at times, third-party providers that may not provide complete accommodations.  Please contact us to confirm accommodations before registering for off-site events that include biking, rafting, canoeing, kayaking, hiking, etc.

Guests

Guests of Conference registrants may attend selected activities of the Conference (Opening Reception and Weekend Tours) for additional fees. Guests are registered with the Conference attendee and guest fees are added to Conference Registrant’s registration. Guests may also attend the Volunteer Service Day at no cost but are required to pre-register. Guests are not permitted to attend Conference-related sessions or mobile workshops unless registered as a paid participant (attendee) for the Conference.

Cancellations and Refunds

If you need to cancel your registration, you have the following options:

You can arrange to transfer your registration to another person at no charge. In taking your place, he/she will follow your schedule including Mobile Workshops and Weekend Tours. Fees associated with Weekend Tours are subject to fees as detailed below. Please contact the Registration Coordinator at (914) 294-5039 or email registration@greatergreener.org.

If you are unable to find a replacement, the following cancellation fees apply:

Cancellation on or before April 3, 2022 Refund on paid Registration Fees minus a 15% cancellation fee
Cancellation on or before May 31, 2022 Refund on paid Registration Fees minus a 25% cancellation fee
Cancellation on June 1,  2022, or thereafter No refund unless you are canceling for reasons related to a COVID-19 infection. For all other cancellations, fees paid may be applied to the 2024 Greater & Greener conference with a request in writing to the Conference Coordinator.

The cancellation fees listed above are applied to your registration fee only. If you selected additional items, the policy below is applied and will add to your total cancellation fee:

Weekend Tour Fee

Cancellation by 4/3/22/22 $0
Cancellation 4/4/22-5/31/22 $10
Cancellation 6/1/22 and thereafter $25

Opening Reception – Additional Guests Fee

Cancellation by 5/31/22 $0
Cancellation 6/1/22 and thereafter No refund

Cancellations may be executed online with your confirmation number prior to the close of online registration. Cancellations must be submitted no later than 5 p.m. ET on May 31, 2022, in order to obtain a refund of paid registration fees as per the schedule above. No refunds will be issued if a request is made after May 31, 2022. If you do not have your confirmation number, you may request your cancellation by email to registration@greatergreener.org. You must include your name, title, organization, and email address. You will receive an electronic notice of receipt. City Parks Alliance membership dues are non-refundable.

Payment Methods

Registration forms submitted without providing a method of payment will be considered incomplete, and such registrant will not be able to attend the Conference until payment has been made. CPA accepts checks, VISA, MasterCard, Discover, and American Express as forms of payment. Checks should be sent to City Parks Alliance, ATTN: Greater & Greener Registration, 1777 Church Street NW, Washington, DC 20036. If paying by check, payment in full must be received 60 days after the registration date or by June 1, 2022, whichever comes first. On June 2, 2022, registrants must pay via electronic payment only. Registrations without full payment will be canceled.

Photographs and Video

By attending the Greater & Greener conference you grant CPA permission to photograph you, record your voice and/or videotape your likeness and image, and grant CPA the absolute right to publish, use, or assign any and all photographs, videotapes, sound recordings and/or other electronic or mechanical reproductions, now known or hereinafter invented, or any part thereof, that CPA has taken or made of you during the Conference (including live-streaming and/or related-activities). The conference photographer reserves the right to use images captured at the conference for self-promotion purposes only and is prohibited from selling those images.

Greater & Greener encourages the use of social media by attendees throughout the conference vis-à-vis personal channels or the conference mobile app. Attendees are encouraged to capture their Conference experiences in the permitted areas of the Conference venue and post their own social content from the Conference (text, photos, audio, video, streaming), provided it does not defame other Conference attendees or Exhibitors or infringe on copyrighted CPA and sponsor branding and content.

Smoking

For the comfort and health of all participants, smoking and the use of e-cigarette products are not permitted at the Conference. This includes general sessions, concurrent sessions, weekend tours, mobile workshops, luncheons, and receptions. Smoking is not permitted in Philadelphia Parks. Participants should adhere to any signage preventing or authorizing smoking in certain locations.

Marijuana

Cannabis in Pennsylvania is illegal for recreational use and legal for medical use. It is incumbent upon participants to know the local laws surrounding the use of medical marijuana. Marijuana is not permitted at Greater & Greener.

Children and Infants

Due to the nature of the Conference, children under the age of 18 are not permitted access to Conference-related programming. Children under the age of 18 and over the age of 5 will be permitted to attend the Opening reception if they are registered guests (payment of fees required) of a Conference registrant. No one under the age of 21 will be served alcohol at CPA events, and participants may be asked to produce identification to confirm age. Parents traveling with small infants, including mothers who are breastfeeding, are ultimately responsible for making all necessary arrangements for the care and well-being of children and infants so that they are able to fully participate in the CPA conference programs. To obtain advance information on local support services, we recommend you contact the hotel’s front desk or concierge and inquire directly for assistance and information. The Sheraton Philadelphia downtown has designated spaces for breast pumping for nursing mothers.

Conference Etiquette

As a courtesy to our speakers and in consideration of all participants, please refrain from the use of and silence all cell phones and mobile devices during presentations and please take any conversations that are unrelated to the program outside of the session rooms. 

Additionally, the WiFi bandwidth is limited in conference sessions. You are encouraged to participate in activities (e.g. use of the conference app or checking email) on your smart device but refrain from activities that utilize large data packets (e.g. video streaming, application downloads, etc.). To ensure that all participants have equal access to WiFi in the Conference venues, data demand will be monitored and those using excessive data for non-approved usage will be temporarily disconnected from the network.

In order to accommodate the environmental sensitivities of some of your peers, if at all possible, please do not wear scented products while attending the conference, especially in the session rooms. Please also consider that moderation and restraint in the use of perfume, cologne, or scented products in sessions and events greatly enhance the ability of individuals who suffer from chemical sensitivities, such as MCS, to fully participate in this valuable educational forum.

We ask that all participants maintain a respectful, considerate and courteous attitude towards everyone they engage with at the conference; discrimination, abuse, and harassment will not be tolerated. Secure your belongings and be mindful of your surroundings and of your fellow participants. If there is a situation that looks concerning or makes you feel uncomfortable, please advise conference organizers. You are responsible for your own well-being.

Badge Scanning

Conference organizers use badge scanning to determine session attendance, deliver session surveys, manage session capacity, record attendance for those seeking professional credits, and to enforce session restrictions. Attendance data from session scanning will not be shared with exhibitors. Greater & Greener also allows Exhibitors to do their own badge scanning at the Conference. CPA is not responsible for Exhibitor scanning.  When an Exhibitor scans your badge, permission to do so must be requested and a copy of their privacy policy should be available to you. In permitting the badge scan, you are consenting to allow that Exhibitor to use your contact information to communicate with you about their services and special offers in accordance with the Exhibitor’s Privacy Policy. 

Note: Please be aware that exhibitor scanning of attendee badges is optional and attendees may, without penalty, refuse to have their badges scanned at booths.