The health and safety of Greater & Greener participants as it relates to COVID-19 is our priority. Organizers of Greater & Greener will follow recommendations of the U.S. Centers for Disease Control and Prevention (CDC), state and local authorities, and the conference venue to the extent practicable. These requirements and guidelines apply to all in-person attendees, staff, exhibitors, sponsors, vendors, volunteers, and speakers, regardless of your registration date. These policies are subject to change and all registered individuals of Greater & Greener will be notified.
as of 6/11/2022
All conference attendees are required to provide proof of being fully vaccinated prior to attending the conference.1 They are also required to upload the results of a COVID-19 test, administered by a healthcare provider 2, no earlier than 72 hours prior to arrival at the conference venue (Sheraton Philadelphia Downtown).3
All attendees, upon registering, receive an email outlining the procedures to submit documentation along with other health and safety requirements provided by the Ardian Group, a third-party health screening technologies company that is employed to manage health and safety standards for Greater & Greener. The email also details testing options for your convenience, as described below:4
Step 1: Upload your vaccination record
To start the process, click on this link. Enter the requested personal information and select your Registration Type. Next, enter your vaccination information and upload a photo (.jpg or .png format) of both the front and back of your vaccine card. If boosted, you may also enter that information. Click submit.
Step 2: Verify your account
After completing Step 1, you will receive a confirmation email from firstname.lastname@example.org. If you do not see this email in your inbox, check your spam/junk folders. In this email, confirm your account using the link provided, which expires in 10 minutes. Once you confirm your account and create a username and password, you are set for the moment.
If you are experiencing any difficulty uploading your vaccination information, contact email@example.com. Please do not email the conference coordinator.
Step 3: Test and Upload Results
Once you have completed the steps above, you will need to test for COVID-19. The test date and results should be within 72 hours of your arrival at the conference center.
- Test at an authorized COVID-19 testing center, pharmacy, or doctor’s office near you. Accepted tests include a PCR test or an antigen test conducted at the testing site. If you choose this option, you will be required to upload your test results into the PVITL portal. Self-purchased home testing kits are not permissible.
- Tele-Test: For your convenience, you can arrange to conduct a virtually proctored testing session through ADL Health. There will be a link on the PVITL registration form or you can order your test kit directly through ADL Health. ADL will ship you a testing kit with instructions on how to activate the kit when you are ready to test. Please do not activate the kit until you are ready to test which should be within 72 hours of your arrival at the conference center. Testing kits take 1-3 business days to arrive at your home from the time of your order so please take this into consideration. You can order your kits in advance so long as you do not activate the kit until you are ready to test. The cost is $45 with free shipping in the US.
- When you are ready to test, you will need to “activate” the kit in the ADL You will then be connected to a test monitor in Zoom and you will take your test. Results will be emailed to you once completed (usually takes about 30 minutes to result). Once you receive your results, you will return to the PVITL portal to upload your results.
Step 4: Onsite at the Conference
Prior to proceeding to the Greater & Greener registration desk on the Liberty Ballroom level, all participants are required to stop by the Health and Safety check-in area on the mezzanine level. Representatives from the Ardian Group will check your profile and issue you a colored wristband. Upon completion, you may proceed to the registration desk to get your conference credentials.
Participants who have not properly completed their profiles prior to arrival will need to be tested locally prior to registration. Onsite testing cannot be accommodated. Conference credentials will not be issued until testing is completed and the results are negative for COVID-19.
Face coverings are required in all indoor Greater & Greener conference gathering spaces and events as well as conference-provided transportation (e.g., buses). Recommended face coverings include N95, KN95, and surgical masks. Attendees who do not comply with mask protocols will be prohibited from attending. Outdoor events and gatherings will be governed by local regulations.
Please be mindful. Use available hand sanitizing stations and wash your hands frequently.
If you are not feeling well or are exhibiting any COVID-19 symptoms, you should not attend the conference in person. Please contact the Conference Coordinator at firstname.lastname@example.org to notify us of non-attendance and refund policy.
1 Organizers of Greater & Greener are working with the Ardian Group, a certified healthcare technologies vendor to manage all aspects of our health and safety requirements. As of 6/11/2022, to ensure adequate time for an immune response to occur, a person is considered fully vaccinated 2 weeks after completion of a two-dose mRNA series or one dose of the Janssen vaccine
2 As of 6/11/2022, a healthcare provider, for these purposes, is defined as a COVID-19 testing site, physician, or pharmacy certified to administer a COVID-19 test.
3 As of 6/11/2022, a PCR or antigen test administered by a healthcare professional is required; self-administered home tests are not acceptable unless arranged through the ADL Health where testing is conducted virtually and results verified. All conference participants will receive an email with detailed instructions on how to purchase these kits and how to use these kits for a virtually proctored session.
4 You may choose to test locally at a testing site, a physician’s office, or a local pharmacy. You may also order a virtually proctored home kit through ADL Health, our lab partner. This is the only home testing option permitted; home test kits purchased locally are not acceptable!
Acceptable proof of vaccination is an official CDC Vaccination card with all information (name/date/dose details). A negative PCR or Antigen Test that shows valid details (name/date/location of vaccination and medical results) is also required.
About COVID-19 | CDC
Getting vaccinated against COVID-19
Find local no-cost vaccination sites here: https://www.vaccines.gov/search/
Getting tested for COVID-19
Find local no-cost testing sites here: https://www.hhs.gov/coronavirus/community-based-testing-sites/index.html
Where to get a COVID-19 vaccine: phila.gov/vaccine
Where to find COVID-19 testing: phila.gov/testing
City’s COVID-19 homepage: phila.gov/covid-19